The Prompt
Draft a formal written warning letter to [Employee Name] for [violation/performance issue]. Details: - Employee name and position: [name/title] - Department: [department] - Issue: [describe specific violation or problem] - Previous verbal warning given: [Yes/No date] - Impact on team/company: [describe impact] - Required improvement: [specific changes needed] - Timeline for improvement: [X weeks/months] - Consequence if not improved: [termination/further action] Tone: Firm but professional Length: 250-300 words Note: Have legal review before issuing.
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How to Use This Prompt
- Click Copy Prompt above
- Open ChatGPT or Claude
- Paste the prompt and replace anything in [brackets] with your own details
- Press Enter and get your result instantly
Pro Tip
The more specific you are when replacing the [brackets], the better your result. For example instead of writing [Job Title] write "Senior Software Engineer with 5 years experience" — specificity is what separates a good AI response from a great one.
This prompt works best with ChatGPT . If you are not happy with the first result, try adding "make it more concise" or "give me 3 alternative versions" as a follow-up message.