PM Resource Capacity Planning Guide
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Create a resource capacity planning framework for [Project Name] or [PMO].

Planning details:
- Scope: [single project/program/PMO]
- Planning horizon: [months]
- Resources: [number of people]
- Resource types: [list roles]
- Constraints: [shared resources/vacation/other projects]

RESOURCE CAPACITY PLAN

1. RESOURCE INVENTORY

| Role | Name | Availability % | Skills | Current Projects |
| [Role] | [Name] | [%] | [list] | [projects] |
| [Role] | [Name] | [%] | [list] | [projects] |

2. DEMAND FORECAST

By project and phase:
| Project | Phase | Role Needed | Hours/Month | Start | End |
| [Proj A] | [Phase] | [Role] | [hours] | [date] | [date] |

3. CAPACITY VS DEMAND ANALYSIS

By role per month:
| Role | Jan | Feb | Mar | Apr | May | Jun |
| [Role] | Cap:[]/Dem:[] | | | | | |

Over capacity (red): [demand > capacity]
At capacity (yellow): [90-100% utilized]
Under capacity (green): [under 80% utilized]

4. GAP ANALYSIS

Capacity gaps identified:
- [Month]: [Role] over by [hours] — Impact: [project/deliverable]
- [Month]: [Role] over by [hours]

Options to resolve gaps:
- Hire: [role] — Timeline: [months to onboard]
- Contract: [role] — Lead time: [weeks]
- Defer: [project or phase] — Impact: []
- Reduce scope: [what could be cut]
- Overtime: [risk of burnout]

5. RESOURCE LEVELING ACTIONS

Action 1: [specific action — move resource from X to Y]
Action 2: [hire contractor for period X-Y]
Action 3: [defer project Z by X weeks]

6. MONITORING
- Update capacity plan: [monthly]
- Resource utilization review: [weekly]
- Forecast update: [rolling 3 months]
- Escalate when: [over X% for X weeks]

Source: https://promptzyo.com/prompt/pm-resource-capacity-planning-guide