PM Project Budget Tracking Template
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Create a project budget tracking framework for [Project Name].

Budget details:
- Project: [name]
- Total approved budget: $[amount]
- Project start: [date]
- Project end: [date]
- Reporting frequency: [weekly/monthly]

PROJECT BUDGET TRACKER

BUDGET SUMMARY
- Approved budget: $[amount]
- Spent to date: $[amount]
- Committed: $[amount pending invoices]
- Remaining: $[amount]
- Forecast at completion: $[amount]
- Variance: $[+/-] ([%])
- Status: [Green/Yellow/Red]

BUDGET BY CATEGORY

| Category | Budget | Actual | Committed | Remaining | Forecast | Variance |
| Labor — Internal | $[] | $[] | $[] | $[] | $[] | $[] |
| Labor — Contractors | $[] | $[] | $[] | $[] | $[] | $[] |
| Software/Technology | $[] | $[] | $[] | $[] | $[] | $[] |
| Hardware | $[] | $[] | $[] | $[] | $[] | $[] |
| Travel | $[] | $[] | $[] | $[] | $[] | $[] |
| Training | $[] | $[] | $[] | $[] | $[] | $[] |
| Contingency | $[] | $[] | $[] | $[] | $[] | $[] |
| TOTAL | $[] | $[] | $[] | $[] | $[] | $[] |

CONTINGENCY MANAGEMENT
- Contingency budget: $[amount] ([%] of total)
- Contingency used: $[amount]
- Contingency remaining: $[amount]
- Approval required to use: [PM/Sponsor/Committee]

COST PERFORMANCE INDEX (CPI)
- Earned value: $[EV]
- Actual cost: $[AC]
- CPI: [EV/AC — above 1.0 is good]
- Interpretation: [on/over/under budget]

BUDGET VARIANCES EXPLANATION
- Variance 1: [category] [+/-$] — Reason: []
- Variance 2: [category] [+/-$] — Reason: []

FORECAST TO COMPLETE
- Work remaining: [%]
- Estimated cost to complete: $[]
- Forecast at completion: $[]
- Action plan if over: [describe]

CHANGE ORDER LOG
| CO# | Description | Amount | Approved | Date |
| 001 | [] | $[] | [Yes/No] | [] |

Source: https://promptzyo.com/prompt/pm-project-budget-tracking-template