PM Communication Plan Template
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Create a project communication plan for [Project Name].

Project details:
- Project: [name]
- Duration: [months]
- Team size: [number]
- Stakeholder groups: [list]
- Key communication tools: [email/Teams/SharePoint/Jira]

COMMUNICATION PLAN

STAKEHOLDER COMMUNICATION MATRIX

| Stakeholder | Interest | Influence | Communication Need |
| Executive Sponsor | High | High | Monthly executive summary |
| Steering Committee | High | High | Quarterly review |
| Project Team | High | Medium | Weekly meetings + daily standup |
| End Users | Medium | Low | Monthly update + training |
| IT Department | Medium | Medium | Technical updates as needed |
| Vendor | Medium | Low | Weekly touchpoint |

COMMUNICATION SCHEDULE

DAILY
- Daily standup: [time] — [team only] — [15 min]
  * What did I do yesterday
  * What will I do today
  * Any blockers

WEEKLY
- Team status meeting: [day/time] — [60 min]
- Written status report: [day] — [PM sends]
- Sponsor update email: [if needed]

MONTHLY
- Executive briefing: [date] — [30 min]
- Stakeholder newsletter: [first week of month]
- Risk register review: [date]

MILESTONE-BASED
- Phase completion report
- Go/no-go decision briefing
- Change request communication
- Issue escalation as needed

COMMUNICATION TEMPLATES

WEEKLY STATUS EMAIL
Subject: [Project Name] — Week [X] Status Update
- Overall status: [Green/Yellow/Red]
- Accomplishments this week: [bullets]
- Planned for next week: [bullets]
- Risks and issues: [if any]
- Decisions needed: [if any]

ESCALATION NOTIFICATION
Subject: ACTION REQUIRED — [Project] [Issue]
- Issue: [description]
- Impact: [what happens if not addressed]
- Decision needed: [specific question]
- By: [date]

COMMUNICATION GUIDELINES
- Email response time: [24 hours]
- Urgent issues: [phone/instant message]
- Meeting notes distributed: [within 24 hours]
- All decisions documented: [in project log]

Source: https://promptzyo.com/prompt/pm-communication-plan-template