Legal Hold Notice Template
==========================

Create a legal hold notice for [Company Name] employees regarding [litigation or investigation].

Legal hold details:
- Matter: [describe litigation or investigation]
- Date triggered: [date]
- Custodians: [departments or individuals]
- Relevant time period: [date range]
- Types of documents: [list]

LEGAL HOLD NOTICE

TO: [Recipients]
FROM: Legal Department / General Counsel
DATE: [Date]
RE: LEGAL HOLD NOTICE — [Matter Name]
CONFIDENTIAL — ATTORNEY-CLIENT PRIVILEGED

1. PURPOSE OF THIS NOTICE
   The company is involved in [litigation/investigation/regulatory matter].
   You are receiving this notice because you may have information relevant to this matter.
   You are required to preserve all potentially relevant information immediately.

2. WHAT YOU MUST PRESERVE
   Do not delete, destroy, or modify any of the following:
   - Emails and attachments: [date range]
   - Text messages and instant messages
   - Documents and files: [specify types]
   - Voicemails
   - Physical documents
   - Photographs and videos
   - Database records
   - Any other records relating to: [topics]

3. YOUR OBLIGATIONS
   - Suspend normal document deletion practices immediately
   - Preserve documents on all devices: [work and personal if relevant]
   - Do not discuss this matter with anyone outside legal
   - Contact legal with questions

4. WHERE DOCUMENTS MAY BE LOCATED
   - Email systems: []
   - Shared drives: []
   - Personal computers: []
   - Mobile devices: []
   - Cloud storage: []
   - Physical files: []

5. NEXT STEPS
   - Complete attached acknowledgment form
   - Contact [name] at [contact] with questions
   - Legal will contact you for document collection

6. ACKNOWLEDGMENT
   I acknowledge receipt of this legal hold notice.
   Name: _____ Date: _____ Signature: _____

Note: Legal holds are legally significant — have counsel review before distribution

Source: https://promptzyo.com/prompt/legal-hold-notice-template