The Prompt
Write a series of professional invoice collection emails for [Company Name] to client [Client Name]. Invoice details: - Invoice number: [#] - Amount: [$amount] - Due date: [date] - Days overdue: [X days] - Services provided: [describe] - Previous contact attempts: [Yes/No] Write 3 escalating emails: Email 1 — Friendly reminder (1-7 days overdue) - Polite reminder tone - Assume oversight - Easy payment instructions Email 2 — Follow up (8-30 days overdue) - Firmer tone - Request immediate payment - Offer payment plan option Email 3 — Final notice (30+ days overdue) - Formal and serious tone - State consequences - Final deadline before collections Each email: Subject line + body (150-200 words)
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How to Use This Prompt
- Click Copy Prompt above
- Open ChatGPT or Claude
- Paste the prompt and replace anything in [brackets] with your own details
- Press Enter and get your result instantly
Pro Tip
The more specific you are when replacing the [brackets], the better your result. For example instead of writing [Job Title] write "Senior Software Engineer with 5 years experience" — specificity is what separates a good AI response from a great one.
This prompt works best with ChatGPT . If you are not happy with the first result, try adding "make it more concise" or "give me 3 alternative versions" as a follow-up message.