HR Accommodation Request Response Letter
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Write a professional response to a workplace accommodation request.

Request details:
- Position: [job title]
- Accommodation requested: [describe]
- Reason: [disability/religious/pregnancy]
- Medical documentation: [received/pending]

IMPORTANT: Involve employment counsel. Follow ADA and state law requirements.

Response letter:

1. ACKNOWLEDGMENT
   - Receipt of request
   - Thank employee for disclosing

2. INTERACTIVE PROCESS
   - Commitment to engage in process
   - Next steps

3. INFORMATION NEEDED
   - Medical documentation requirements
   - Submission deadline
   - Confidentiality assurance

4. DECISION

   IF APPROVED:
   - Accommodation details
   - Effective date
   - Review date
   - Conditions

   IF DENIED:
   - Reason for denial
   - Alternatives considered
   - Appeal process

   IF MODIFIED:
   - What is approved
   - Reasoning
   - Alternative offered

5. NEXT STEPS
   - Documentation to complete
   - Agreement to sign

6. CONTACT
   - HR contact
   - EAP resources

Tone: Professional, empathetic, legally careful

Source: https://promptzyo.com/prompt/hr-accommodation-request-response-letter